On this page
| Item | Detail |
|---|---|
| Document | EduLedga School Fee Policy template, for adoption by each School |
| Layer | Layer 3: School ↔ Parent/Student (TEMPLATE issued by the School as data controller; EduLedga is the processor) |
| Parties | Between [School legal name] ("the School") and each parent or guardian responsible for a pupil's fees ("Fee Payer"). EDULEDGA INNOVATIONS LIMITED provides the fee management software and Paystack payment integration as the School's processor and is not a party |
| Version | Template 1.0. School version: [School version and date] |
| Status | Final |
| Effective date | [Date the School adopts this policy] |
- School fees are set by [School name], owed to the School and paid to the School. EduLedga only provides the billing software.
- Invoices and receipts appear in your EduLedga parent account. Pay online through Paystack or by the other methods listed.
- Instalments, discounts and scholarships are available as stated below.
- Fee matters are always handled privately. The School will never shame a child, publish debtor lists or punish a child in class over unpaid fees.
NOTE: The School must insert its own fee schedule, deadlines and refund rules and check any State Ministry of Education rules on fees and on withholding results. The child-dignity commitments in section 7 reflect the best-interests principle in section 1 Child's Rights Act 2003, the dignity protection in section 11 of that Act and the NDPA principle of fairness and confidentiality (section 24(1)(a) and (f) NDPA), and should not be removed.
1. DEFINITIONS
1.1 "Fees" means tuition and other charges listed in the School's fee schedule for a Term; "Term" means an academic term; "Fee Payer" means the parent, guardian or sponsor responsible for a pupil's Fees; "Parent Portal" means the Fee Payer's EduLedga parent account.
2. FEE SCHEDULE
2.1 The Fees for each Term are set out in the School's fee schedule, issued [before the start of each session] and visible in the Parent Portal. Items: [tuition; development levy; books; uniform; examination fees; transport; feeding; boarding; other].
2.2 The School may revise Fees for a future Term on at least [30] days' notice. Fees for a Term already invoiced will not be increased.
3. INVOICES, PAYMENT AND RECEIPTS
3.1 The School issues an invoice for each pupil per Term through EduLedga. Fees are due by [date / first day of Term].
3.2 Payment methods: (a) online through Paystack via the Parent Portal or the payment link in a School notice (card, bank transfer, USSD or other channels offered); (b) [bank deposit or transfer to the School's account: bank, account name, number]; (c) [other].
3.3 The Fee Payer should pay only to the School's official accounts or the Paystack checkout in the Parent Portal. The School and EduLedga will never ask you to pay into a staff member's personal account. Report any such request to the School and to hello@eduledga.com.
3.4 Receipts are issued automatically for online payments and are available in the Parent Portal. Offline payments are recorded by the bursary on proof of payment.
3.5 Card and bank details are entered on Paystack's secure pages. Neither the School nor EduLedga receives full card numbers, PINs or OTPs. See the Payment Processing Notice.
4. INSTALMENTS
4.1 The School [offers / does not offer] instalment plans. Where offered: [number] instalments due on [dates]. Instalment plans are visible in the Parent Portal.
5. DISCOUNTS AND SCHOLARSHIPS
5.1 [Sibling discount: x% for the second child, y% for the third and later children.] [Early-payment discount.] [Staff-child discount.] [Scholarships: criteria and process.] Scholarship information is confidential and visible only to the bursary, the Head and the Fee Payer.
6. LATE PAYMENT
6.1 The School will send reminders by in-app notification, email, SMS or WhatsApp. Reminders go only to the Fee Payer, never to the pupil's student account or to other parents.
6.2 If Fees remain unpaid [x days] after the due date, the School may [describe permitted measures, e.g. a meeting with the bursar, a payment plan, [withholding of printed report cards while keeping the child's access to learning, if permitted by State rules]].
7. CHILD DIGNITY AND CONFIDENTIALITY
7.1 The School will not: (a) publish, display or circulate lists of debtors or of pupils whose Fees are outstanding, whether on noticeboards, WhatsApp groups, the School website or in class; (b) send a pupil home during lessons, isolate a pupil, or exclude a pupil from examinations or class activities in a humiliating way because of unpaid Fees, except as permitted by law and this policy after notice to the Fee Payer; (c) discuss a family's fee position with or in front of the pupil or other pupils; or (d) disclose a family's fee or scholarship status to anyone who does not need to know.
7.2 Fee information in EduLedga is visible only to the bursary, authorised administrators and the Fee Payer.
8. WITHDRAWAL AND REFUNDS
8.1 [Notice of withdrawal: one full Term's notice in writing, or a Term's Fees in lieu.] [Refunds: deposits and caution fees refundable on leaving, less outstanding amounts.] [Fees for a Term are not refundable once the Term starts, except: …]. Refunds are made to the original payment method or the Fee Payer's bank account within [14] Business Days of approval.
8.2 Nothing in this policy excludes any right that cannot be excluded under the Federal Competition and Consumer Protection Act 2018.
9. FEE DATA
9.1 The School processes fee and payment data to administer Fees and keep accounting records for at least six (6) years after the relevant year of assessment (section 31(5) Nigeria Tax Administration Act 2025). See the School Privacy Notice.
10. QUERIES AND DISPUTES
10.1 Fee queries: [Bursar, email, phone]. Disputes: escalate to [Head / Proprietor]. Payment disputes about a Paystack transaction may also be raised through Paystack's dispute process.